Burnbrae Residents Association
CONSTITUTION(Revised)
1) The Association shall be known as "The Burnbrae Residents' Association" and shall have no affiliation to any Political Party and shall be non-sectarian.
OBJECTS
2) The objects of the Association are:-
a) To protect and preserve the interests of its members in all matters affecting them as residents in the district and to secure joint action by the members in these connections and to raise any necessary funds for the purpose. b) To co-operate with any other body or Association having similar objects. c) To arrange such function, social or otherwise, as may be desirable in the interests of its members.
MEMBERSHIP
3) Membership is open to all residents of the Burnbrae Estate and Kilmardinny/Carseview area and Honorary Members may be admitted to the Association.
SUBSCRIPTION
4) The annual subscription shall be a sum such as may be fixed at the Annual General Meeting and shall become payable immediately following the Annual General Meeting.
MANAGEMENT
5) The business of the Association shall be conducted by a Committee of Management consisting of President, Vice-President. Treasurer, Secretary and not less than 10 nor more than 15 Ordinary Members elected at the Annual General Meeting. Office Bearers shall be elected at each Annual General Meeting. Ordinary Members of the Committee shall be elected at the Annual General Meeting and shall hold office for three years. They shall then be eligible for re-election. The Committee of Management are empowered to fill by co-option any casual vacancy occurring on the Committee. Co-opted members shall hold office until the next succeeding Annual General Meeting. Six members of the Committee of Management shall form a quorum. It shall be competent for the Committee of Management to appoint a Sub-Committee for any purpose it may deem necessary, and to fix a quorum therefor, and to delegate to the Sub-Committee special powers and duties as they think fit.
MEETINGS
6) An Annual General Meeting shall be held in April each year to:-
a) Receive the Report of the Committee of Management. b) Receive the Financial Statement to 31st January. c) Elect Office-Bearers. d) Elect Ordinary Members of Committee. e) Transact any other competent business. A Special General Meeting may be called by the Committee of Management or on the requisition of fifteen Members submitted to the Secretary in writing, who shall within twenty-eight days of receipt of the same arrange the meeting. Notice of a Special General Meeting must he given to the members in writing so as to give them not less than 7 days notice and must state the business to be discussed.
VOTING
7) At all General Meetings of the Association each household in membership of the Association shall have not more than two votes to be cast by members normally resident on that household and present in person. The Chairman at all Meetings shall have a deliberative as well as a casting vote and shall sign the Minutes of Meeting when they have been approved. The quorum for all General Meetings shall be twenty members. In the event of a quorum not being present at any, meeting, such meeting shall be rearranged within twenty-eight days. At any such adjourned meeting the members present shall form a quorum.
FINANCE
8) All moneys to be banked in the name of the above Association, less that amount necessary for current expenses, and the said Bank Account to be operated by any two of the following, who shall be Trustees: - President, Treasurer and Secretary.
COMPLAINTS
9) All complaints (members only) to be submitted, in writing, to the Secretary.
CONSTITUTION
10) Any alteration to the Constitution can be made only at the Annual General Meeting; notice of alteration to be submitted to the Secretary in writing, not later than the 28th day of January preceding the said Meeting. No alteration to the Constitution can be made unless approved by two thirds of those attending the meeting.
AUDITORS
11) Two Auditors who shall not be members of the Committee shall be elected at the Annual General Meeting.
WINDING UP
12) In the event of the Association ceasing to function and not holding meetings for a period of not less than three years, the funds shall become vested in the Bank, who are empowered to hold the funds for a further period of twelve months; thereafter the funds shall be paid to Provost, Magistrates and Councillors of East Dunbartonshire Council or their successors to be distributed to local charities. Should, however, a decision be made by a properly constituted General Meeting then the Association shall be disposed of according to the wishes of that meeting. Nothing in the foregoing shall preclude the possibility of the members in General Meeting deciding to merge with any other similar Association. The majority necessary for the Association to disband, for the assets to be dispersed and to merge with any other Association is two thirds of those present and voting at a properly constituted General Meeting.