Return to Meetings Index Return to Home Page
BURNBRAE RESIDENTS’ ASSOCIATION
Minutes of the 64th Annual General Meeting
Held on Wednesday 4th April 2007 in
Kilmardinny House
1
WELCOME AND APOLOGIES FOR ABSENCE
Chairperson Flora Frame welcomed residents and speakers. 29 residents
attended.
Apologies were received from Adele Smith and the Community Police.
A request from the ‘Roads People’ to video their presentation was
granted.
2
MINUTES OF
63rd A.G.M.
Proposer- John Haddow
Seconder – Colin Taylor
3
MATTERS
ARISING
None.
4
PRESENTATON
BY MIKE NEWELL, ROADS’ MANAGER, E.D.C.
Karen Lindsay and Dave McConnaughy assisted with the presentation.
Flora indicated she will e-mail specific road complaints received from
the floor at the end of the meeting directly to Mike.
·
Mike Newall advised that in his department road safety
is the main objective. As there is insufficient money to do everything required
they prioritise the work and residents should be aware that not every defect is
classified as an emergency.
·
Water damage through excessive rainfall is the main
cause of potholes and not all potholes are a danger to road-users. The Clarence
Line is U.K. wide and residents can use this number to report defects. Calls
from mobiles are routed to Edinburgh and a glitch in the landline system often
means landline calls sometimes go via Edinburgh.
·
Gritting is done on a priority basis and can be
difficult due to large number of cars left in the street.
Rural roads with high traffic volume get priority.
·
Congestion and speeding are two of the main complaints.
Bus and train travel are being strongly promoted by the Scottish Executive.
Speed checks over a week on Mosshead Rd. showed no evidence of speeding with
speeds of up to a maximum of 26 miles per hour recorded. The council have
installed mobile solar powered speed indicator signs throughout the district.
·
Parking on cycle lanes is causing problems and the
council is looking at the parking problems outside Joe’s shop. Possible
solutions include narrowing the exit from Burnbrae Ave. and reducing the wide
pavement with provision of parking bays outside the shop. Before any changes are
made residents will be consulted.
·
Old lighting standards are being replaced as after
about 25-30 years both metal and concrete columns are showing structural
defects. Colour corrected lights are being installed.
·
The council has a 3-year plan to increase the number of
community associations in its area.
·
The Burnbrae Area is positioned 9th in the
roads/pavements improvement programme and this could take up to 10 years to
implement.
Questions were then invited from the floor:
i) It was stated from the floor that the council does not listen
to complaints, specifically a box junction at the foot of Mosshead Rd., which
was, requested some number of years ago. Mike Newall will investigate this.
ii) It was noted that the development of the Kilmardinny
strip includes re-alignment of the roads and either lights or a roundabout at
the foot of Mosshead Rd. and this may alleviate the problem however there is no
timescale indicated for the development.
iii) A resident stated that potholes although some potholes are
not dangerous to cars they can be hazardous to cyclists, especially younger
children.
A vote of thanks was given to Mike Newall and his team for their
presentation..
·
Flora Frame informed the committee that a
sub-committee, formed by the Residents’ Association to improve the Kilmardinny
Loch area, had developed into a self supporting and constituted group with
charitable statue e.g. Kilmardinny PALS and an update would be provided by a
member of the committee later in the meeting.
· The Association had been heavily involved in monitoring the development of the new Bearsden Academy. Objections were raised to the fact that this is a parallel development, depriving pupils of sports facilities and that traffic management had not been looked at. This was ignored at a public meeting and the proposal was carried. There are still ramifications over this.
·
The Lower Kilmardinny/Westpark strip development needs
to be monitored. We should be replying to local plan 2 at the first committee
meeting.
·
We had a successful senior citizens outing to Aladdin
at the King’s Theatre followed by tea at Harry Ramsden’s and a bus tour of
Glasgow’s Christmas lights, all for £15. Thanks to Rosemary for organization.
·
The ceilidh was cancelled due to lack of support.
·
The annual household subscriptions rate for the year
was £4.
·
The 30 ft. ladder was stolen from a garden and has not
been replaced due to ‘working at height regulations’. The new committee will
look at purchasing more equipment.
·
Three newsletters were produced and distributed and
thanks go to Adele Smith. Thanks also to the sons of Victor Budas for the quick
delivery work of the newsletters regarding the public hearing at the academy.
i) Martin Malloy and Marion Wilson who are resigning from committee.
ii) To Jim Chalmers, who is not on the committee, for delivering
newsletters and collecting subscriptions on the Assocaion’s behalf.
iii) Victor Budas for attending Bearsden North
Community Council, Mosshead Resident’s Association, Milngavie and Bearsden Forum
meetings and undertaking Neighbourhood Watch activities as co-ordinator.
6
TREASURER’S
REPORT
Income
· Subscriptions were received from 411 households, compared to 383 last year, representing 78% of the 525 houses in the Association’s area. 389 subscriptions were collected “at the door” and 22 from “cards” left. There were 32 “refusals” and 17 houses were “moving” or vacant.
· One Committee member returned their subscription collection for 2005-6 after the end of the financial year; this payment of £100 is identified separately in this year’s accounts. There was also a donation of £1.
· The sum of £1000.00 was received from Bearsden North Community Council and held until the Kilmardinny PALS bank account was activated, when it was paid over.
Expenditure
· The cost of Insurance for the Association was similar to the previous year.
· The net cost to the Association of the Senior Citizens’ Outing was £132.72 compared to £285.69 last year, reflecting the increased ticket price.
· The Association’s Web site fee (for the www.burnbrae.org.uk Domain Name and site hosting) is charged every two years. The cost this year totalled £58.74 in respect of the email facility.
· The cost of meetings in the past year was substantially reduced, from £339.42 to £142.50, although last year’s costs included £80.00 in respect of meetings in the previous year, payment for which was delayed.
· The cost of printing was similar to the previous year. Two newsletter supplements were produced which had to be delivered quickly; in order to ensure rapid delivery to all households deliverers were employed at a total cost of £52.70.
· All the Association’s equipment has been serviced (hedge trimmers, shredder, tree lopper etc). Part of the cost is shown in this year’s accounts and the remainder will be included next year.
Summary
· The “Cash in Bank” at the end of the financial year increased from £3,753.02 (2006) to £4,303.26. When the depreciation of the Association’s assets is taken into account, there was a net surplus for the year of £326.98, compared to a deficit last year of £211.75.
·
Items of expenditure, which will arise before fee
income is received this year, include: Insurance premiums, printing of
Membership cards and newsletters, and the cost of the AGM. It is
recommended that the membership fee for 2007-2008 be continued at £4.00 per
household.
Proposer - Ian McGregor
Seconder – Victor Budas_
7
SUBSCRIPTIONS
Following a debate on future likely costs to the Association in objection
to the Lower Kilmardinny/Westpark development a proposal from the floor of the
meeting called for an increase to £15. This was considered too vast an increase
and a further proposal that the subscriptions be increased by £1 to £5 was
accepted.
8
CONSTITUTIONAL CHANGES
Six committee members rather than 8 shall be deemed to form a quorum for
committee meetings.
9
ELECTION OF
OFFICE BEARERS
President
Flora Frame
Proposer – John
Haddow
Seconder
– Colin Taylor
Vice-President
Victor Budas
Proposer – Mark
Keddie
Seconder
– Ian McGregor
Treasurer
Jim Robertson
Proposer
– Rosemary Manson
Seconder
– Victor Budas
Secretary
Margaret Robertson Proposer
– Ian McGregor
Seconder
– Maureen Budas
10. ELECTION OF COMMITTEE MEMBERS
Janice Kennedy
Proposer – John
Haddow
Seconder
– Rosemary Manson
Wilma McIntyre
Proposer – Mark
Keddie
Seconder
– Rosemary Manson
Scott Kerr
Proposer – Mark
Keddie
Seconder
– Rosemary Manson
Alison Ward
Proposer – Flora
Frame
Seconder
– Margaret Robertson
11
ELECTION OF AUDITORS
Alan McGill and Wilf Cook.
Proposer
– Flora Frame
Seconder
– Ian McGregor
12
P.A.L.S.
Colin Taylor gave the following report.
The aim of PALS is to improve the loch and playpark area. They are
working in partnership with the council and are fundraising to aid the council
in this.
A committee of 9 has been set up. They have Limited Company status, and
are a registered charity. Two consultation meetings in Kilmardinny House to
enable the public to view the proposals were very successful. A landscape
architect has drawn up plans.
A Mad March ball raised £3,200 and a total of £16,000 has been raised to
date. The aim is to reach £100,000. Further fund raising activities include a
family activity evening at the park with the Mugdock Ranger on 23rd
May. There will be bat and bird box building, flower planting and litter
picking. On 5th August there will be a family day at the park.
Some work has already started i.e. the thinning of
trees and vegetation.
13
A.O.C.B.
There was no other business.
The meeting finished with a vote of thanks to the chair and was followed
by cheese and wine.